How to Backup Windows 10 Mail to External Hard Drive (3 Ways)
Need of Windows Mail backup
Windows Mail is a built-You can use Windows Mail, an email client application included with Windows 10 and later versions, to receive, write, and send emails from your desktop. To ensure your emails are safely stored, it's recommended to create a backup, which you can do by backing up Windows Mail to an external hard drive. This is a good idea for several reasons, including the ability to recover your emails in case of a system crash or other data loss, and to have a copy of your emails available on a separate device in case your primary device is damaged or lost.
- Protect emails from computer errors. Emails saved on your computer may be vulnerable to virus attacks, hard disk failures, system corruption, and other unexpected errors, potentially leading to data loss.
- Save email client space. If your email client is near its storage limit, consider backing up some emails to an external drive and deleting them from the client to free up space.
- Move emails to a new computer. To view your emails on a new computer, you can simply transfer the backed up emails from the external hard drive to the new computer, and they will be accessible.
3 easy ways to backup Windows 10 Mail to external hard drive
Although Windows Mail doesn't have an "Export email" option, you can still save your emails by using its "Save as" feature. Alternatively, you can add your email account to other email clients and then backup emails to an external hard drive.
Method 1: Backup Windows 10 Mail to EML files
1. To get started, connect an external hard drive to your computer and ensure it is recognized by Windows. This should be a straightforward process, but if you're unsure, you can check the computer's file explorer or disk management utility to confirm the external drive is visible and accessible.
2. To backup an email message in Windows Mail, open the email client and select the message you want to backup. Right-click on the message and select "Save As" from the context menu.
3. Click the three dots icon and select Save as.
4. To save the EML file to an external hard drive, name the file, select the external hard drive connected to the computer, and click the "Save" button.
Method 2: Backup Windows mails via Outlook app
To backup specific email folders in the Outlook desktop app, go to File > Options > Advanced > Export, select the folder you want to backup, choose the file format, and select the location to save the file. You can also use the built-in backup feature by going to File > Backup, select the folders you want to backup, and choose the location to save the backup file. Additionally, you can use the Outlook Import and Export wizard to backup your email folders by going to File > Open and Export > Import/Export.
1. Connect an external hard drive to your PC.
2. Launch the Outlook client, enter your email address, and click "Connect" to add the email account you wish to backup, which can include Outlook Mail, Gmail, Yahoo Mail, and iCloud Mail, among others.
3. Click File > Open & Export > Import/Export in Outlook.
4. Click Export to a file, and then click Next.
5. Click Outlook Data File (.pst), and click Next.
6. Select the specific email folder to be backed up, check the box next to "Include subfolders", and click "Next".
7. To back up your data, click Browse to select the external hard drive as the destination path, then choose a name for the backup file and click Finish.
8. Enter and confirm a password to protect sensitive files, then click OK to export, or leave the password field empty if no protection is needed.
Method 3: Auto backup emails with best email backup tool
To automatically backup Windows mails, consider using Qiling Disk Master Professional, a top-notch email backup software that provides comprehensive solutions for backing up your emails.
- This tool enables you to backup various mailboxes, including Yahoo Mail, Gmail, Outlook Mail, Hotmail, and iCloud Mail, among others.
- This software allows you to backup your entire email mailbox or select specific folders, and even backup multiple folders at once.
- You can choose a local/external hard drive, USB flash drive, NAS device, or other backup storage devices to store your data.
- You can create automatic email backup using the "Schedule Backup" feature.
To backup emails to an external hard drive automatically, download and install Qiling Disk Master on your PC. Follow the steps below to set up the automatic backup process.
1. Connect an external hard drive to your PC, open Qiling Disk Master, click Backup and select File Backup.
2. Name this backup task as per your need and click "Add Email Data".
4. To save the backup image, click the destination box and select the option for "Select a local path". Then, choose the external hard drive that was just connected to save the backup image.
5. To schedule a backup, click on the "Schedule Backup" button in the lower-left corner and select the desired backup frequency from the options provided, which include daily, weekly, monthly, event triggers, and USB plug in.
6. Confirm your operation and click Proceed to run your first backup.
FAQs on Windows Mail backup
1. Is Windows Live Mail still available?
Microsoft discontinued Windows Live Mail in 2017, and it is no longer supported. If you're still using it, you can export your emails to an external hard drive by going to File > Export email > Email messages.
2. Where is Windows 10 Mail stored?
The Mail app on a Windows 10 system stores its data in a hidden folder located at C:\Users\[YourUsername]\AppData\Local\Packages\microsoft.windowscommunicationsapps_[RandomString]\LocalState.
Conclusion
To backup Windows 10 Mail to an external hard drive, you can use the "Save as" feature, but it only allows individual email backups. For a whole email folder, consider using the Outlook app or Qiling Disk Master Professional, which can also clone an SSD to another SSD.
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