Top 4 Ways to Backup Outlook Live Emails on Your PC

Why backup Outlook live emails?

Microsoft introduced Outlook.com in 2012, replacing Hotmail.com, as a web-based personal information manager. It integrates email, calendar, contacts, to-do lists, and tasks services for users.

While Outlook.com has the same level of security as Microsoft 365, online hacking remains a significant threat to webmail accounts, particularly due to rapid technological advancements and malicious behavior. In fact, account hacking is one of the most common forms of cybercrime today, putting users and organizations at risk of losing access to important emails stored in a single cloud location.

The inaccessibility of cloud emails is primarily caused by service or internet outages, making it essential to back up emails using the Outlook.com platform to ensure continuity in case of disruptions.

Way 1: backup emails via Outlook web app (OWA)
Way 2: backup certain crucial emails through forwarding
Way 3: backup emails using Outlook desktop app
Way 4: backup Outlook mails with the best Outlook backup tool
FAQs on Windows Outlook live emails

Way 1: backup emails via Outlook web app (OWA)

The "Export mailbox" feature in Outlook.com, introduced in 2020, allows users to export their email boxes to the PST file format. To fully understand this manual backup process, follow these steps: [insert steps].

1. Sign in to Outlook web app using your Microsoft account.

2. To view all Outlook settings, click the Gear or Settings icon on the right and select the View all Outlook settings option.

3. To access the export mailbox feature, click on the "General" option in the left panel, then navigate to "Privacy and data" > "Export mailbox" under the "Export mailbox" section.

4. The export process will start once the user chooses the "Export mailbox" option, and is expected to take around four days to complete. After the export is finished, users can download the exported PST file from their Outlook.com inbox folder.

Way 2: backup certain crucial emails through forwarding

Users will only benefit from this method if they have a very small number of important emails to protect, fewer than 100, which may contain private account information, passwords, or other business data, allowing them to easily forward these emails to trusted account holders for added security.

To forward an email with attachments, simply open the email, select "Forward" from the top ribbon, enter the recipient's email address, and then select "Send".

Way 3: backup emails using Outlook desktop app

To backup your email messages, you can use the "Export" feature in the Outlook desktop app, which allows you to export emails to a PST file. To do this, open Outlook, go to the "File" menu, select "Open & Export" and then choose "Import/Export". From the options, select "Export to a file" and choose "Personal Folder File (.

1. Click File > Open & Export > Import/Export in Outlook.

2. Click Export to a file, and then click Next.

3. Click Outlook Data File (.pst), and click Next.

4. Select the email folder under the target account from the box labeled "Select the folder to export from" and click Next. If necessary, check the box "Include subfolders" to include all subfolders in the export.

5. To save a backup of your Outlook emails, navigate to the File menu, select "Save As" and choose a location for the backup file, such as the default location C:\Users\Username\Documents\Outlook Files, or browse for another location. Then, give the backup file a name and select "Finish" to complete the process.

6. Enter and confirm a password to secure sensitive files, then click OK to initiate the export process.

Way 4: backup Outlook mails with the best Outlook backup tool

To backup Outlook emails, the best Outlook backup software, Qiling Disk Master Professional, can also give you a hand, providing all-encompassing backup options.

This program allows you to backup Outlook's emails, contacts, notes, calendars, and tasks in a user-friendly way.
The tool works seamlessly with the Outlook as well as Gmail, Hotmail, and any other email accounts that are added to the Outlook client.
You can easily backup Outlook emails to devices such as cloud drives, USB flash drives, NAS devices, or external hard drives as you wish.
The "Schedule Backup" feature allows users to automatically back up their email data.
To reduce backup time and image size, you can use incremental or differential backup methods.

Learn how to backup Outlook emails using Qiling Disk Master by downloading it now, a software that allows you to easily and securely backup your Outlook emails and other important data.

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1. In Outlook, add the email account you want to backup.

To set up your email account in Outlook, go to the Start menu, select Outlook, enter your email address, and then click the "Connect" button to add your first email account.

To add a new email account in Outlook, go to the Start menu, click on Outlook, then go to File, and select Add Account.

2. After installing Qiling Disk Master on your PC, start the software and click on the "Backup" option, then select "File Backup" from the available choices.

3. You can create a backup task and name it whatever you like. To select the email folder(s) under the target email account as the backup source, click on "Files" and "Folders".

4. Choose a path as the backup image's destination.

5. To start backing up your Outlook data, select the appropriate options, schedule the backup, and choose a backup scheme that fits your needs, then click Proceed to initiate the backup process.

FAQs on Windows Outlook live emails

1. How long does Outlook Live keep emails?

Outlook Live allows you to keep your emails for a long time due to its large storage capacity, and it will keep them unless you decide to delete them.

2. How do I backup live emails to a flash drive?

To backup live emails to a flash drive, you can use specialized software or export emails to a .pst file and manually save it on the flash drive.

3. How do I save Outlook live email to a hard drive without PST?

While the .pst file format is the most common way to save Outlook live emails, you can also consider using third-party backup tools like Qiling Disk Master, which provide alternative methods for creating backups directly to a hard drive, offering a convenient and efficient way to preserve your email data.

4. How to open Outlook emails that are saved to an external hard drive?

To open Outlook emails saved on an external hard drive, you can follow these steps: First, ensure that the external hard drive is connected to your computer. Next, open Outlook and click on the "File" tab.

To connect the external hard drive to your computer and launch Microsoft Outlook, simply plug the external hard drive into your computer's USB port. Next, open the Microsoft Outlook application on your computer. This will allow you to access the external hard drive and potentially sync your email data with it.
To open an Outlook data file, go to the "File" tab and select "Open & Export" followed by "Open Outlook Data File."
Browse to the location of the .pst file on the external hard drive and select it.
To access your saved Outlook emails, click "OK" to open the .pst file, allowing you to view your stored emails.

Summary

There are four ways to backup Outlook live emails on your PC, but the first three methods have drawbacks. However, you can still choose one that suits your needs.

The Outlook web app has a significant delay of 4 days for the completion of mailbox export process.
The forwarding feature is only suitable for backing up a small number of emails.
The Outlook desktop app has a limitation where it can only backup one folder at a time, and the backup process cannot be automated.

Qiling Disk Master allows you to backup multiple folders at once, run automatic backups, and clone dynamic disks to basic, making it a professional cloning program that can handle complex tasks efficiently.

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