2 Effective Ways to Backup Outlook PST Files Automatically
Need to Backup Outlook PST Files Automatically
Automatically backing up Outlook PST files is crucial to prevent data loss or corruption. PST files can become damaged due to various reasons such as hardware failure, software conflicts, power outages, or virus attacks, and having a recent copy can save you from losing important data, including emails, contacts, appointments, and other important information.
Regularly backing up your Outlook PST files can help prevent data loss due to accidental deletions, overwriting, or system crashes. This can be achieved by automating the backup process using various tools and methods, ensuring your data is always safe and available.
How to Backup Outlook PST Files Automatically
This article demonstrates how to automatically back up Outlook 2016, using it as an example. We will show you step-by-step how to achieve this task.
#1. Backup Outlook PST File Automatically with Add-in Feature
Outlook 2016 Backup Add-To automatically back up Outlook 2016 PST files, use the reliable and free Microsoft Outlook Backup add-in tool. This tool allows you to make Outlook backup PST files with ease, and here are the exact steps to follow: [insert steps].
- Download the Outlook 2016 Backup Add-In v1.7, unzip the downloaded zip file, double-click the OutlookBackupAddIn.msi file to install the add-in, and then launch Outlook.
- From the menu bar, click BACKUP > Settings.
- Select the PST data files To set up a backup, select the "Interval" option and choose the time frame for the backup, such as 2 days. Next, specify the destination for the backup. Finally, click Save to confirm the settings.
- When you exit Outlook 2016 for the first time, an initial automatic backup will be taken.
#2. Backup Outlook PST File Automatically via Third-party Software
In addition to the methods mentioned, you can use powerful third-party software to automatically back up PST files in Outlook. Qiling Disk Master Professional, an all-round computer backup and restore software, offers advantages over Outlook Add-in programs, providing a more comprehensive solution for backing up PST files.
- This program allows for scheduled backups of Outlook PST files using daily, weekly, monthly, or event triggers, and also enables the option to wake up the computer to run scheduled tasks during off-peak hours.
- It saves time and space by only backing up changed files.
- The software has the ability to automatically delete old backup images, freeing up space and preventing full backup disks, making it a convenient and space-efficient solution.
Please download this powerful backup software to have a try!
The Professional edition supports Windows 11, 10, 8, 7, XP, and Vista. For server users, try Qiling Disk Master Server.
- Open Outlook 2016, type "email" and click "Connect", then follow the on-screen instructions to add the Outlook account containing PST files.
- Launch Qiling Disk Master Professional, click Backup, then File Backup.
- To add an Outlook account containing PST files for backup, click on "Add Outlook data" and select the desired Outlook account that has the PST files you want to backup.
- In Outlook 2016, click the box below to select the backup destination to receive PST files.
- To schedule a backup, go to the settings and enable the option for daily, weekly, or monthly backups. Additionally, make sure the "Wake the computer to run scheduled task" checkbox is selected.
- After backing up your Outlook emails, click "Proceed" to automatically backup your emails without experiencing the locking issue.
🌟 Notes:
- The Event triggers only supports backup PST files at system startup and user log on, and does not allow setting a specific time to run PST file backup task.
- To prevent backup disk full issues, delete old backup images regularly by clicking Backup Scheme and enabling it.
Summary
Backing up your Outlook PST file is crucial for protecting against data loss and corruption, and can be done automatically using two methods. Without a backup, important emails, contacts, tasks, and other data may be lost forever if there is a system crash, hardware failure, or other unexpected event.
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